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Responsibilities ? Answer and direct phone calls ? Organize and schedule appointments ? Plan meetings and take detailed minutes ? Write and distribute email, correspondence memos, letters, faxes and forms ? Assist in the preparation of regularly scheduled reports ? Develop and maintain a filing system ? Update and maintain office policies and procedures ? Order office supplies and research new deals and suppliers ? Maintain contact lists ? Book travel arrangements ? Submit and reconcile expense reports ? Provide general support to visitors ? Act as the point of contact for internal and external clients ? Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills ? Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant ? Knowledge of office management systems and procedures ? Working knowledge of office equipment ? Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) ? Fluent in ＜LANGUAGES＞ are an important skill to have for this role in order to work with the offices in Hong Kong and China ? Excellent time management skills and the ability to prioritize work ? Attention to detail and problem solving skills ? Excellent written and verbal communication skills ? Strong organizational skills with the ability to multi-task ? High School degree; additional qualification as an Administrative assistant or Secretary will be a plus