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JOB SUMMARY:
Responsible for coordinating activities involved with procuring goods and services.
Responsible for purchase order management and contract negotiation.
Ensures the timely and cost-effective acquisition of goods and services while maintaining high standards of quality, compliance, and supplier relationships.
Essential Functions, Roles and Responsibilities:
61 Comply with all safety, health, environmental requirements, policies and procedures relevant to the position;
61 Identify, evaluate, and onboard reliable suppliers/vendors;
61 Conduct market research and analysis to identify cost-saving opportunities;
61 Develop and maintain strong supplier relationships, including performance reviews and KPI tracking;
61 Manage supplier contracts, ensuring terms are favorable and compliant with company policies;
61 Process purchase requisitions and convert them into purchase orders;
61 Negotiate pricing, payment terms, and delivery schedules with suppliers;
61 Ensure timely delivery of goods and services, coordinating with logistics and warehouse teams;
61 Resolve issues related to late deliveries, quality discrepancies, or invoicing errors;
61 Analyze spending patterns and identify opportunities for cost reduction;
61 Assist in developing procurement budgets and forecasts;
61 Implement procurement strategies that align with company financial goals;
61 Ensure all procurement activities comply with company policies, legal regulations, and ethical standards;
61 Maintain accurate procurement records, including contracts, purchase orders, and supplier documentation;
61 Support internal and external audits if required;
61 Response for customer quotation supporting relevant job;
61 Prepares purchase orders or bid requests;
61 Selects products for purchase by testing, observing, or examining items. Estimates values according to knowledge of market price;
61 Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance and inventories;
61 Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, suppliers and others to determine source of trouble and take corrective action;
61 Expedites delivery of goods supplied by the vendors;
61 Collect and maintain supplier approval documents and Frame Contract Agreement;
61 Notify the department for any significant changes of the suppliers;
61 Coordinate with the related department of the company to address the issues with the suppliers;
61 Other tasks assigned by Procurement Supervisor.